Jewish Life and Learning Administrative Assistant

Job Title: Jewish Life and Learning Administrative Assistant
Department: Program
Reports to: Assistant Director of Jewish Life and Learning
Location: San Francisco and remote

About Tawonga

Tawonga’s mission is to provide educational and recreational programs for children, adults and families that help them develop as healthy and participating members of the Jewish and secular communities, locally, nationally and internationally. The agency does this by integrating the themes of personal growth and the development of positive self-esteem, creating cooperative communities, our partnership with the natural world and positive Jewish identification and spirituality. We run programs at our residential campsite next to Yosemite National Park and in the Bay Area, serving 5,000 people a year.

Equal Opportunity Employer 

Camp Tawonga is an Equal Opportunity Employer, values diversity and is committed to being an inclusive environment for all employees. We are committed to building a team that represents a variety of backgrounds, perspectives and skills, and to hiring people of color, LGBTQ individuals and women. All employment is decided on the basis of qualifications, merit and organizational need. 

About Tawonga’s Culture

At Camp Tawonga, we are a close-knit, collaborative, joyous group of professionals who take great pride in fulfilling our mission and having fun while doing it. We have deep respect for our community, the children and the families we serve; for nature and the physical world; and for Jewish value of “tikkun olam” – repairing the world. Some of us are life-long camp people and for others, it’s our first time working for a camp. We are a Jewish organization, and we welcome and are inclusive of all staff and community members, Jewish and non-Jewish alike. We are two years into our own mission critical JEDI work (justice, equity, diversity and inclusion) and are committed to both the tough and introspective reflections and learnings it requires and to a refresh of our policies and practices to support an equity culture. 

What Is Jewish At Tawonga?

Judaism is a vibrant facet of the Tawonga experience. At Tawonga, we practice what we like to call “joyous Judaism in nature.” All are welcome to join in, and there is no one way to be Jewish here. Tawonga is not affiliated with a particular Jewish movement, such as reform or conservative – so we practice freely, rooted in Jewish values, respect for nature and a deep commitment to welcoming and celebrating all individuals.

Program Descriptions

The Tawonga Bar, Bat & B’nai Mitzvah program applies a modern approach to an ancient tradition: immersive monthly camp-style classes, hands-on family learning, weekend shabbatons, creative simchas and critical thinking about the history and future of Jewish ritual.

Tawonga Family School is a place where groups of families can gather monthly, in a community member’s backyard, and learn together through song, games and family style learning. In addition to in-person sessions, families create their own community service project and reflect weekly on what Shabbat means to them. 

Job Purpose and Description

The Jewish Life and Learning Administrative Assistant provides administrative, logistical and programmatic support for the Bar, Bat & B’nai Mitzvah Program, a new local cohort program called Tawonga Family School and other work related to Tawonga’s Jewish Life and Learning initiatives. 

Essential Duties and Responsibilities

• Simcha (Bar/Bat/B’nai Mitzvah Ceremony) Support
  • Manage simcha calendar and all supply reservations and logistics
  • Coordinate ceremony supply logistics with families
  • Send family communications, including celebratory email, celebration logistics and others as needed
  • Organize program testimonials and photos for marketing, grants and evaluation
  • Schedule mentorship trainings and meetings

• Email/Communications Support
  • Oversee and disseminate communications via campminder (internal database)
    Support and respond to inquiry emails
    Collect and manage student forms
    Responsible for meticulous calendar management, including planning meetings, coordinating recurring check-ins and communicating with multiple parties to schedule events
    Write and edit internal and external communications

• Space Reservations and Confirmations
  • Build relationships with site partners
    Manage reservations with program partners

Program Support

• Attend kitot (classes) as needed
• Attend retreats (2X per year) and lead logistics during before, during and after
• Support retreat preparation

Support Assistant Director of Jewish Life and Learning

• Provide high level operational and administrative support to AD as needed
• Support and complete all invoicing, reimbursements and other financial transactions
• Research grant opportunities and partner with AD to apply and report as needed

Other

• Manage, order and organize all materials and inventory
• Ensure website content related to Jewish Life and Learning is up to date
• Support TBM and family programming as needed
• Answer phones, maintain high level of customer service and professional phone etiquette
• Additional administrative tasks as needed

Training, Experience, Skills, and Qualities

Required

• Proficient with Microsoft Office, including Word, Excel, Powerpoint; Google Suite including Gmail, Drive, Docs, Sheets, Forms; Photoshop knowledge a plus
• Comfortable learning new technical/computer skills and troubleshooting tech issues
• Strong writing, proofreading and verbal communication skills
• Excellent time management skills
• A minimum of one year of administrative experience

Physical Demands

The physical demands listed below are representative of those that must be met by an employee to successfully perform the essential function of this job. Reasonable accommodations will be made that enable people with disabilities to perform the essential functions:

• Typing, writing, reading, hearing, and speaking
• Use of hands and fingers to operate office equipment, especially a computer
• Standing, walking, kneeling, and frequent sitting with some lifting up to 30 pounds

Compensation, Hours and Benefits

• This is a part-time, non-exempt, year-round position. 
• 18 hours per week; schedule is flexible (hours can be spread out over 3-4 days a week)
• Salary is $24-26 per hour, commensurate with experience. 

To Apply

To ensure consideration, please submit a resume and cover letter explaining your qualifications for and interest in the position. Send applications to meg@tawonga.org with “Jewish Life and Learning Administrative Assistant” in the subject line. Applications will be accepted on a rolling basis.