Human Resource & Finance Coordinator

Job Title: Human Resource and Finance Coordinator
Department: Finance
Reports to: Senior Director of Finance and Administration
Location: San Francisco

About Tawonga

Tawonga’s mission is to provide educational and recreational programs for children, adults and families that help them develop as healthy and participating members of the Jewish and secular communities, locally, nationally and internationally. The agency does this by integrating the themes of personal growth and the development of positive self-esteem, creating cooperative communities, our partnership with the natural world and positive Jewish identification and spirituality. We run programs at our residential campsite next to Yosemite National Park and in the Bay Area, serving 5,000 people a year.

Equal Opportunity Employer

Camp Tawonga is an Equal Opportunity Employer, values diversity and is committed to being an inclusive environment for all employees. We are committed to building a team that represents a variety of backgrounds, perspectives and skills, and to hiring people of color, LGBTQ individuals and women. All employment is decided on the basis of qualifications, merit and organizational need.

About Tawonga’s Culture

At Camp Tawonga, we are a close-knit, collaborative, joyous group of professionals who take great pride in fulfilling our mission and having fun while doing it. We have deep respect for our community, the children and the families we serve; for nature and the physical world; and for Jewish value of “tikkun olam” – repairing the world. Some of us are life-long camp people and for others, it’s our first time working for a camp. We are a Jewish organization, and we welcome and are inclusive of all staff and community members, Jewish and non-Jewish alike. We are two years into our own mission critical JEDI work (justice, equity, diversity and inclusion) and are committed to both the tough and introspective reflections and learnings it requires and to a refresh of our policies and practices to support an equity culture. In pre-COVID times, you would consistently find us
hanging out in common areas, collaborating or just catching up, because we value interpersonal connection. With COVID, we host informal Zoom lunches and other activities to nurture those connections. We are eager to meet and get to know you.

Job Purpose and Description

The Human Resource and Finance Coordinator is responsible for implementation of payroll, benefits administration, and general human resources functions at Camp Tawonga. This position works closely and collaboratively with members of the Finance Department. The Human Resource and Finance Coordinator plays a key role in supporting staff to understand, maximize, and benefit from agency benefits offerings. This position works closely with the program and other staff to support and implement all areas of payroll. The Human Resource Coordinator leads and oversees most aspects of the employee life cycle and also supports a broad range of compliance obligations. Over time, this position will also take on organizational culture and people ops initiatives to drive organizational improvement.

Essential Duties and Responsibilities

• Payroll
  • Prepare year-round, seasonal summer, and other temporary payroll on biweekly basis
  • Manage timesheets, time off reports, and ensure timely approvals
  • Ensure accuracy of payroll system, including hires, terminations, and employee pay changes
  • Manage and ensure accuracy of other contributions or deductions (e.g. employee portion of benefits, payroll taxes, retirement contributions, etc.)
  • Support staff and answer questions and concerns related to payroll
  • Ensure full payroll compliance, including support with filing of payroll tax returns and workers compensation audit
  • Drive payroll systems and process improvements to improve the user experience, compliance, and efficiency
• Benefits Administration
  • Coordinate daily, biweekly, monthly, quarterly, and annual benefits processing
  • Oversee maintenance of employee benefit files and keep benefits information (e.g. dependents, plan selections, deductions, etc.) accurate and up to date
  • Serve as primary organizational contact for plan vendors and third-party administrators
  • Manage organization’s HRIS and drive HRIS improvement and expanded use by staff
  • Manage all data, including historical data, related to benefits
  • Ensure timely compliance with applicable benefits-related regulations
  • Analyze current benefits offerings; identify areas where organization can improve benefits offerings while adhering to budgets
  • Support and provide recommendations for annual review of benefits offerings
  • Lead annual open enrollment process, including trainings, presentations of information/materials, and other internal needs to ensure staff understand and best utilize benefits offerings
  • Serve as main point of contact for staff on all benefits questions and concerns
• Human Resource Generalist
  • Lead administrative processes and paperwork related to year-round and seasonal employee recruitment, hiring, onboarding, offboarding, and terminations
  • Identify appropriate options for organizational HRIS; once selected, manages HRIS to ensure accuracy and staff engagement
  • Ensure organizational compliance with municipal, state, and federal employment laws and regulations and best practices
  • Review, track, and document compliance with mandatory and non-mandatory training, continuing education, and certifications of staff, including safety, anti-harassment, and other trainings
  • Support with cross-departmental organizational culture and/or People Ops initiatives
  • Serve as the primary point of contact for all administrative HR requests or issues from staff
  • Maintain knowledge of trends, best practices, regulatory changes, and new technologies in human resources, talent management, and employment law
• Other
  • Support with annual ACA, 403b, and other related audits
  • Support with governmental and other compliance projects and/or tasks
  • General support and assistance to Senior Director of Finance and Administration as necessary
  • Other duties as assigned at the discretion of the Controller and/or Senior Director of Finance and Administration to support departmental and/or agency initiatives

Training, Experience, Skills, and Qualities

• Required
  • Minimum one year of direct payroll processing and benefits administration experience
  • Exposure to employee on/offboarding, compliance
  • MS Excel/Google Sheets proficiency
  • Experience with G-Suite
  • Ability to hold sensitive information professionally and in confidence
  • Ability to communicate clearly, compassionately, and concisely with people from various backgrounds
  • Highly organized, detail oriented, and passionate about excellence and accuracy
  • High math intuition and a love for numbers
• Preferred
  • Demonstrable experience with human resource generalist responsibilities, including employee on/offboarding, HRIS, and compliance
  • Intermediate-level experience with MS Excel/Google Sheets (Pivot tables, vlookups, and managing/manipulating large data sets)
  • Experience with Quickbooks Desktop Payroll
  • Experience with G-Suite
  • Experience working with diverse teams
  • SHRM and/or PHR certification

Supervision

• This position reports directly to the Senior Director of Finance and Administration
• This position will indirectly report to the Controller as needed and as appropriate

Software

This position will heavily use the following types of software:

• Microsoft Office/Google Suite
• Gmail and Google Calendar
• QuickBooks Desktop Payroll (with possible future transition to QuickBooks Online and/or other payroll provider)
• Ease (with possible future transition to other benefit provider software)

Physical Demands

The physical demands listed below are representative of those that must be met by an employee to successfully perform the essential function of this job. Reasonable accommodations will be made that enable people with disabilities to perform the essential functions:

• Typing, writing, reading, hearing, and speaking
• Use of hands and fingers to operate office equipment, especially a computer
• Standing, walking, kneeling, and frequent sitting with some lifting up to 30 pounds

Compensation and Benefits

This is a full-time, exempt, year-round, benefitted position. The salary range for this position is $60,000 – $70,000 per year, depending on experience and other relevant qualifications. Camp Tawonga offers a competitive compensation package which includes medical, dental, life insurance, retirement with company match and contribution, and paid sick and vacation leave.

To Apply

To ensure consideration, please submit a resume and cover letter explaining your qualifications for and interest in the position. Send applications to liz@tawonga.org with “Human Resource and Finance Coordinator” in the subject line. Applications will be accepted on a rolling basis, and Tawonga is seeking to hire for this position as soon as possible.